SECTION 2. Duties of Officers. The duties of the officers shall be such as their titles, by general usage, would indicate and such as may be assigned to them by the Board of Directors. It shall be the particular duty of the Chief Executive Officer to keep the records of the Association and to carry on all necessary correspondence with the NATIONAL ASSOCIATION OF REALTORS® and the Arizona Association of REALTORS® .
SECTION 3. Board of Directors. The governing body of PAR shall be a Board of Directors consisting of the three elected officers and nine Directors elected to alternating two year terms, the immediate past president who shall serve a one year term as Director immediately following their Presidency plus two REALTOR® Members of any Division. Directors from any Division shall be appointed to the PAR Board of Directors by that Division’s Board of Directors to serve as a Director for one year on the PAR Board of Directors. In addition, the Chief Executive Officer as Secretary-Treasurer for the corporation shall serve as a non-voting member of the Board of Directors.
(a) If a vacancy occurs during the term of office of any of the offices, with the exception of the President Elect, the President with the approval of the Board of Directors shall appoint the next highest vote getter in the last election as a replacement to serve for the duration of the unexpired term. Should the office of President Elect become vacant, the President, with the approval of the Board of Directors shall appoint the next highest vote getter in the last membership election to serve the balance of the year as a Director and the Board of Directors shall elect a new President-Elect from those Directors that have served a minimum of one full year on the Board of Directors prior to such election.
(b) If a vacancy occurs in the office of the President, the President Elect shall assume the duties of the President for the remainder of the unexpired term and serve as President for a full term the next year. The new President, with the approval of the Board of Directors shall appoint the next highest vote getter in the last membership election to serve the balance of the year as a Director and the office of President Elect shall remain vacant until the next elective year. The President shall not be eligible to serve a second successive complete term.
(c) Should a vacancy occur in the offices of President and President Elect during the same elective year, the Vice President shall assume the duties of the President for the remainder of the Presidential year. If the Vice President ascends to the Presidency, the new President, with the approval of the Board of Directors shall appoint the next highest vote getter in the last membership election to serve the balance of the year as a Director and at the next elective cycle both a President and President Elect will be elected. Any Vice President that becomes President automatically ascends to a Past President Director position for one year following their term as President.
SECTION 4. Election of Officers and Directors.
(a) At least two (2) months before the annual election, a Nominating Committee shall be formed composed of the President who shall serve as Chair, two (2) Past Presidents, the President Elect and three (3) REALTOR® Members. Members shall be appointed by the President with the approval of the Board of Directors. (Note: Past Presidents serving on this committee shall be active members of the Association and may or may not be the most immediate Past president.)
(b) Officers positions are filled by an election at the first Board of Directors meeting annually from those sitting Directors that qualify, excluding the most immediate past President. The presiding officer at that meeting is the most immediate past President or in his/her absence the incoming President. Nominations for the position of President-Elect and Vice President shall be made at that meeting. To qualify to run for an officer position a Director must have previously served one complete year as a Director on PAR’s Board of Directors within the last five years.
The term for Vice President shall be one year. At the completion of that year, the Vice President returns to the Board of Directors as a Director if they have any unexpired time on their membership elected term If they are in their last year of a two year term when they are elected to the position of Vice President, at the completion of their term they must run for re-election if they would like to continue on the Board of Directors.
Once a Director is elected to the President-Elect position, that person automatically ascends to Presidency and the year immediately following their term as President he/she ascends to a one year term as Director and is not eligible to run for an officer position unless re-elected by the membership as a whole to serve another term as Director.
(c) The office of President is filled by an election of a President Elect by the Board of Directors a year in advance. The incumbent President Elect shall not be a candidate for President in the annual election, but will automatically be installed as President at the end of the then incumbent President’s term of office.
(d) Only REALTORS® may be nominated for Officers or Directors of the Association. All Officer positions are elected by the Board of Directors as described in section (b) above. No member shall be nominated for Officer or Director nor serve as Officer or Director while serving simultaneously as an Officer or member of a Board of Directors of another real estate association affiliated with the NATIONAL ASSOCIATION OF REALTORS®. [Note: This does not include the Arizona Association of REALTORS® , or any state association Board of Directors in a contiguous state, or the NATIONAL ASSOCIATION OF REALTORS®.]
(e) All candidates for Director positions must (1) be a REALTOR® member in good standing of for the last three consecutive years the last two of which must be at the Phoenix Association and (2) have an active email address. Additional qualification for Officer positions is will be to have completed one complete years of service, within the last five years, on the PAR Board of Directors. All Officer positions are elected by the Board of Directors at their first meeting each year, see Section 4(b) above.
(f) The maximum number of Officers and Directors associated with any firm shall be three (3), including any division officers and directors who serve on the Phoenix Association of REALTORS® Board of Directors. If an Officer/Director transfers his/her license from one firm to another, during his/her term in office, with the result that three associated with a firm is exceeded, none of the Officers and Directors associated with the firm shall be compelled to resign from their elective office until the expiration of their current elective term unless the total number of Officers and Directors from a single firm exceeds four total members, at which time those Directors and Officers that have transferred in excess of four shall have their eligibility to serve severed at the end of the current elective year and replacement Directors elected during the regular election process. Officers shall be elected from those that qualify by the new Board of Directors. Date of transfer shall be the date the members licensed was changed at the Arizona Department of Real Estate.
[Note: End of current elective year shall be defined as when a new election for Directors would normally occur for Directors or Vice President. Since the President-Elect automatically ascends to the Presidency, and then to a one year Director slot following their Presidency, if the fourth person was the President Elect their current elective year would not end until they have completed the term for which they were elected which is the defined as the year they serve as a Director as immediate past President.]
(g)The Nominating Committee shall cause to be nominated or nominate at least 1.5 qualified members for every open position.
(h) The function of the Nominating Committee shall promote service to the organization , validate eligibility of nominations received and nominate candidates to run for office as outlined in (e, f and g) above. The report of the Nominating Committee shall be delivered to each Member eligible to vote at least three (3) weeks preceding the election. Additional candidates for all positions may be placed in nomination by petition signed by at least ten percent (10%) of the Phoenix Association REALTOR® members eligible to vote. The petition shall be filed with the Chief Executive Officer at least two (2) weeks before the election. The Chief Executive Officer shall send notice of such additional nominations to all members eligible to vote before the election. Any candidate nominated by petition must meet the criteria to run for office as outlined above and may not be with a firm that already has three members on the Board of Directors. If the total number of candidates elected from a firm exceed three, then the highest vote getters (in each membership election) shall be installed until the total number serving per firm equals three. (For example, if 2 people from a firm are already on the Board of Directors then there is only one open slot. If there is only one person on the Board of Directors, then there are two open slots.)
(i) Annual Nominating Meeting. An Annual Membership Nominating Meeting shall be noticed to the Membership at least three weeks prior to its occurrence to be held at any general membership meeting. At this meeting the Nominating Committee Report shall be delivered and additional nominations for qualified candidates shall be accepted from the general membership.
(k) Election. The annual election for Directors shall be held on the fourth Tuesday in September of each year. Election of Directors may occur electronically in accordance with procedures established by the Board of Directors. The annual election of Officers shall occur at the first Board of Directors meeting of the newly elected Board of Directors. This meeting may occur anytime after the annual election and shall be chaired by the most immediate past President.
(l) Qualified Voters. All REALTOR® (both primary and secondary memberships) members of the Association who have all dues, fines and other indebtedness to the Association, paid in full, as of September 1.
SECTION 5. Installation of Officers and Directors. Duly elected Officers and Directors shall be installed after the Association’s annual election at a membership function of the new president’s choosing, subject to budgetary constraints; unless a newly elected member changes firms prior to installation, resulting in more than three total members per firm that newly elected Director will be disqualified from taking office and the then next highest vote getter eligible to serve shall be installed. Irrespective of the date of ceremonial installation of Officers and Directors, the elective year of the Officers and Directors shall be from the day after the last day of the NATIONAL ASSOCIATION OF REALTORS® Convention through the last day of the NATIONAL ASSOCIATION OF REALTORS® Convention the following year.
SECTION 6. Removal of Officers and Directors. In the event that an Officer or Director is deemed incapable if fulfilling the duties for which elected, but will not resign from office voluntarily, the Officer or Director may be removed from office under the following procedure:
(a) A petition requiring the removal of an Officer or Director and signed by not less than one-third of the voting membership or a majority of all Directors shall be filed with the President, or if the President is the subject of the petition, the next ranking Officer, and shall specifically set forth the reasons the individual is deemed disqualified from further service.
(b) Upon receipt of the petition, and not less than twenty (20) days nor more than forty-five (45) days thereafter, a special meeting of qualified voters shall be held, and the sole business of the meeting shall be to consider the charge against the Officer or Director and to render a decision on such petition.
(c) The special meeting shall be noticed to all qualified voters at least ten (10) days prior to the meeting, and shall be conducted by the President of the Association unless the president’s continued service in office is being considered at the meeting. In such case, the next ranking Officer will conduct the meeting. Provided a quorum is present, three-fourths of qualified voters present and voting shall be required for removal from office.